It will usually be represented by a symbol featuring three pieces of paper, layered on top of one another. To make sure, check that the collate option is ticked or selected in the print preview or dialogue box that appears when you click ‘print document’, before confirming you want to print. The collate option is normally ticked by default. It also means that if you are printing out a great deal of collated documents to hand out, say for a seminar or informative talk, they will be grouped together – which means you could even forego fastening or binding them to save even more time. It’s a great option whether you are printing our leaflets or booklets or just printing out hefty PDF documents or guides. It saves time and improves efficiency – great for any business. It’s also useful if specific pages need to be checked before combining copies.Ĭollating before you print means less time sorting and rearranging the paper after documents are printed. Selecting the uncollated option is useful when a booklet is being printed, or the pages aren’t printed in a logical order. Then if your ink or toner cartridges run out while printing, you won’t have to completely start again. Collated printing would do this job for you.Ĭollating documents creates consistency, for example, if you have a document that is five pages long and you wanted to print multiple copies, collating enables it to print pages 1,2,3,4 and 5 in the correct order and then repeat this again if you need more than one copy. This would mean that afterwards, you would need to sort them all into order so that you could hand them out. This will make it easier to keep each copy in a separate pile, and easier to bind them together later on.įor example, it’s frustrating when you need to print a document 20 times so that you can share a copy with 20 people, only for the printer to put 20 pages one’s into a pile, then 20 pages two’s and so on. You should use collated printing if you print more than one document copy.
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